Pilot RFP ingests your company documentation alongside an incoming RFP, composes a requirement-by-requirement response with cited sources, and verifies each statement against the evidence before it reaches a reviewer. Your bid team receives a compliance matrix in Excel, a Word draft, a formatted PDF proposal and a management briefing deck, all produced on your own hardware.
One real row from the built-in sample company and sample RFP.
The knowledge base is read once and reused for every RFP.
Headings, tables and sections are detected, then indexed for meaning and keyword search.
Pulled from tables or numbered clauses in the RFP. You correct the list before drafting.
Each requirement gets sub-queries, hybrid search and an answer where every statement cites a source.
Statements are fact-checked and the compliance status is set from verified evidence.
An RFP response is a commitment. Pilot RFP's checks are there to keep unsupported claims out of the draft, and to show your reviewer exactly what was removed and why.
These checks reduce errors, they do not remove them. A person reviews every response before it is sent.
| Status | Meaning |
|---|---|
| Ready for spot-check | Compliant with no flags. Still check it against the source. |
| Needs review | Partial or non-compliant, a mandatory gap, a number not found in the sources, or statements removed by the checks. |
| No match: input needed | Nothing reliable in the knowledge base (price, lead time, ...). A person supplies it. |
Compliance, input needed, flags, removed statements, sources, plus reviewer decision and notes columns. An Evidence sheet shows every retrieved passage.
Point-by-point answers with citations. Missing information is highlighted yellow. Switch citations off for a clean copy.
Cover page, contents, numbered sections, running header, page x of y, bookmarks and clickable contents.
An opportunity review deck built automatically at the end of every run.
If the client sent their own Excel matrix, upload it instead. Pilot RFP fills in their file, keeps their layout and never overwrites cells they already completed.
A five-step layout builder in the web interface lets you set the architecture of the PDF yourself.
{company} and clean-copy mode without draft marksThe language model runs locally through Ollama on your NVIDIA GPU. Your documents stay on your machine.
ocrmypdf command to fix themQuestions about Pilot RFP, or want to know how it would work on your own documents? Send us an email.